Create an event
Status: Available Create an online or in-person event with a start and end time, a location or meeting link, and publish
it so members can RSVP.
Events let you schedule something for your community, online or in person, and let members RSVP and add it to their
calendar. When you publish an event, a card for it drops into the community newsfeed automatically.
Where to create
Open Events (/admin/content/event) and click Create Item.
Set up the event
| Field | What it does | |---|---| | Title | The name of your event. Required. | | Type | Online or In-person. This
decides which location field you fill (see below). Required. | | Start Date | When the event begins. Required. | | End
Date | When it ends. Must be after the start time. Required. | | Description | What the event is about. | | Featured
Image | A cover image shown on the event card and at the top of the event page. | | Featured | Turn this on to add a
Featured badge to the event card. |
Times use your browser's timezone
Start and end times are entered in your browser's local timezone, and each member sees the event converted to their own
local time. There's no separate timezone picker, so if your audience is in a different timezone than you, convert the
time before entering it.
Online or in-person
Set Type, then fill the matching location field:
- Online: add a Meeting URL (Zoom, Google Meet, Teams, or similar). Members click it to join. The link is shown to
logged-in members only.
- In-person: add a Location (a short label members see on the card, like "Bryant Park, NYC") and drop a Map Pin for
the exact spot, which renders a map on the event page.
Publish
1. Open Events (/admin/content/event) and click Create Item.
2. Fill Title and set Type to Online or In-person.
3. Set the Start Date and End Date.
4. Add the Meeting URL (online) or the Location and Map Pin (in-person).
5. Add a Description and Featured Image.
6. Set Status to Published.
7. Save.
When you publish, a card for the event drops into the community newsfeed. Members can RSVP and add the event to their
calendar.
After the event
Once the event is over, you can add a Recording URL to the event. Members will then see a "View recording" option on the
event page.
Event status
| Status | What it means | |---|---| | Draft | Nobody sees the event yet. | | Published | Visible to members; RSVPs are
open. | | Cancelled | Shown with a Cancelled badge; no new RSVPs. |
If you cancel, you can add an optional Cancellation Reason that members see on the event card.
Reminders and cancellations
Members who RSVP are reminded automatically: a reminder 24 hours before the event (both in-app and by email) and a
15-minute in-app reminder just before it starts. If you cancel an event, attendees are notified in-app and by email
(including your cancellation reason). You don't have to chase people by hand, though an announcement or newsfeed post is
still worth it for big changes.
What events don't do (yet)
A few things to set expectations:
- No recurring events. Each event is a single occurrence. To run a weekly series, create one event per date.
- No ticketing or capacity limits. RSVP is a simple yes, with no cap on attendees and no paid tickets.
Related
- Announcements: the 3 ways to reach members
- The newsfeed & moderating posts